Sasaki上海招聘 | 办公室助理

Sasaki是一家国际化的规划及设计咨询公司，自从1999年在中国大陆设计首个项目以来，一直在中国保持着设计行业前沿的领先地位。现在我们要招聘办公室助理加入我们上海办公室啦！您将在温馨的小型办公环境中与团队一同茁壮成长，并获得来自美国马萨诸塞州总部办公室的资源与支持。

以下是职缺详细信息，欢迎有兴趣申请的伙伴们将您的履历、作品集等资料寄至 [e-mail]，并标明想要申请的职位。期待您加入我们的行列哦！

Office Assistant 

办公室助理

Responsibilities

• Serving as a translator for the office

• Typing and maintaining project correspondence, proposals and contracts

• Document distribution both electronic and physical

• Coordinating client and internal meetings including catering needs

• Maintaining license and professional membership records

• Coordinating travel arrangements, visa/passport arrangements

• In charge of all staff’s expense reports

• Manage incoming and outgoing mail

• Distribute mail

• Set up and break down employee events

• Assist with minimal housekeeping which includes recycling and restocking copy machine supplies

• Manage supply stock – ordering supplies, receiving and sorting products

• Office food/lunch orders - includes ordering drinks, picking up large food and liquor store orders

• Prep office space for new employees

• Manage day-to-day employee requests

• Support BD activities by assisting with the RFQ/RFP process including material production, editing and proof-reading content

• Assist with studio marketing initiatives

• Assist with maintaining marketing collateral

• Provide administrative support to the marketing team as needed

• Perform office reception during regular office business hours between 8:30-17:30

• Provide necessary and requested reports to Management

• Assist in the management and renewal process of corporate state registrations

• Manage the library of Shanghai office, including material samples and books

• Help coordinate the work between local IT and Sasaki headquarters

• Proactive in enhancing the working environment of the office

• Perform other related duties as assigned

Qualifications

• Experience and enthusiasm for working in a fast-paced, multi-faceted environment

• Flexibility and the capacity to learn quickly

• Ability to prioritize and multi-task is critical to this role

• Detail-oriented

• Punctual

• Strong verbal and written communication skills

• Fluency in both Mandarin and English is a must

• Proficiency of Adobe Suite (InDesign, Photoshop, and Illustrator) is preferred, although not required

Application Material

• Resume

• One Reference Letter

To Apply

Please send your applications to: [e-mail] (Please indicate the position you are applying for in the subject of the email)