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今天的《外交之声》使者为你带来最新工作机会：亚洲基础设施投资银行招聘IT Assistant、Administrative and Archiving Assistant、加拿大驻华大使馆招聘Fund Coordinator 、澳大利亚驻华大使馆招聘Human Resources Manager 、等最新工作和学习机会。请感兴趣的朋友在申请截止日期前递交申请。祝好运！ 申请通常双语提交，递交申请表有些部门需固定格式、申请方式，最好用两个以上邮箱发送。可加微信xiaoka365进《外交之声》微信交流群获取具体信息。请注明：外交会。    

亚洲基础设施投资银行招聘IT Assistant

AIIB would like to select suitable candidates to fill the position of IT Assistant(outsourced).

Monthly salary(before tax) will be between RMB8500 and RMB9500  which is based on the

competencies and skills demonstrated by applicants in the interview and past working

experiences.

Your application  must include:

· A statement that addressing each of the Selection Criteria as below;

· Curriculum Vitae ( both Chinese and English) with photo;

· Contact details for two work-related referees.

1. Job Description

The key responsibilities of the Assistant are to provide necessary support to IT team include basic user training of IT, document filing and contract management, administrative management and coordination, liaison with internal & external contacts, etc.

IT Support:

· Assist to draft IT announcement to staffs on own initiative or on the basis of instructions.

· Understand IT terminology and prepare minutes during internal discussion.

· Assist to create basic user training documents in English with the material provided by the vendors in Chinese or English; checking language, grammar and accuracy of the documents.

· Assist to organize regular IT trainings and promote IT work to staffs during training time. Assist to conduct basic IT trainings for staffs in English with support of technical expert.

· Assist to create posters or other format, i.e., email announcements, for IT awareness within the Bank on own initiative or under instruction.

· Assist to organize the shared information within IT team on collaboration platform, i.e., Microsoft Office365. Support team members maintaining filing systems of project documents, ensuring timely update of internal filing system and project knowledge properly harvested.

· Assist the team to apply and revoke the access of on-site service personnel of vendors

Procurement Support:

· Maintain the filing of IT contractual documents; assist to check missing deliverables according to the contract during the invoice process.

· Liaise with procurement team, provide assistance during procurement process, monitoring the procurement progress of IT projects to achieve deadline.

Budget and Expense Support:

· Assist with budgetary matter, monitor expense execution of IT projects.

· Maintain the filing of invoice and related documents for audit purpose.

Administrative Support

· Support the team of meetings and events, or IT training for staffs including developing list of participants, preparing letters of invitation, reservation of meeting rooms and hotel accommodation, dispatching of materials and liaising with participants and others involved.

· Process requests for office supplies by staff.

· Arrange for team members’ travel, transportation, accommodation and events.

· Assist professionals preparing presentation slides using Power Point and other software packages.

· Finalize correspondence/reports for signature/clearance.

2. Selection Criteria:

- Bachelor degree or above in Information Management, or Computer Science, or related fields from a reputable university

- Minimum 1 years of relevant experience

- Proficient in verbal/written English and Chinese

- Well versed in organizing documents and data

-  Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation

- Proven experience with MS Office Applications is a must  

亚洲基础设施投资银行招聘

Administrative and Archiving Assistant

AIIB would like to select suitable candidates to fill the position of Administrative and Archiving Assistant.

Monthly salary will be between RMB6000yuan and RMB8000yaun which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please indicate the position to which you are applying in the email subject line.

Closing Date: 2017-6-20

Position Title: Administrative and Archiving Assistant

The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

 The Administrative and Archiving Assistant provides support to the Investment Operations Department, performing a variety of standard administrative and archiving processes to ensure high quality and efficiency of work. The Administrative Assistant also provides services on exchange information and ensuring consistent liaison with internal and external contacts, performing data analysis and basic research work.

Job Description:

1. Arrange and facilitate senior executive(s)/project consultants’ appointments, meetings and travel schedule including preparation for travel request, booking hotel and flight tickets, processing requests for visas, assisting reimbursements in the projects assigned;

2. Provide administrative support to conferences, workshops, retreats;

3. Liaise with internal staff, receive and interact with incoming visitors;

4. Act as the Archive Focal Point of the Department. Maintaining the hard copy and e-document filing system in accordance with the filing procedures of the Department

5. Perform miscellaneous job-related duties as assigned.

Selection Criteria:

-Bachelor degree or above in related fields from a reputable university；

-Minimum 2 years of relevant administrative support experience in the international/financial institution;

-Proficient in verbal/written English and Chinese;

-Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities;

-Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation;

-Proven experience with MS Office Applications is a must.

加拿大驻华大使馆招聘Fund Coordinator 

Open to: Persons who are legally authorized to work in China. 

Only applications received at the above address before the final date of submission and time will be considered. Hard copy applications will not be accepted.

REQUIREMENTS AND EVALUATION

To qualify, proponents must meet the requirements. Proposals not meeting the requirements will not be given any further consideration.  Submissions meeting the requirements shall be evaluated according to the criteria and point rating set out in 1) Technical Proposal and 2) Price Proposal.  Proponents must obtain, at minimum, a rating of “adequate” on the criteria set out for the Technical requirements and Price proposal.  The Proponent with the highest total score will be awarded the Contract.

Interested parties should submit a résumé and a proposal outlining how they meet the submission requirements. In their proposal, proponents should provide a description outlining how each criteria is met. 

1) TECHNICAL PROPOSAL (70 points)

For clarity and comparative evaluation, Proponents should respond using the same subject headings and numbering structure in this document.

Requirements:

· Significant experience monitoring and evaluating development projects (max 15 pts.)

· Knowledge of non-governmental organizations and the environment for civil society in China (max 15 pts.)

· Ability to communicate effectively orally and in writing in English and Chinese (max 10 pts.)

· Strong planning and organizational skills and ability to coordinate conflicting priorities within tight deadlines and meet work targets (max 10 pts.)

· Ability to manage a budget and maintain detailed files and records (max 10 pts.)

· Computer skills: MS-office (including Word, Excel, PowerPoint), MS Outlook, Internet (max 5 pts.)

· Graduation from relevant post-secondary education program (max 5 pts.)

The minimal rate for the technical part is 30.  Proposals not meeting this minimum will be rejected from the process.

2) PRICE PROPOSAL (30 points) 

The proponents must submit a daily rate in Chinese RMB for the provision of the services mentioned in the statement of work (Appendix I).

The lowest Fixed Price will score thirty (30) points.  Price Proposals costing 150% or more of the lowest Price Proposal will score zero (0) points. Other prices will be scored in arithmetic proportion as per the following formula:

Score= 30 - [(Price Proposal - lowest Price Proposal) x 30 / (lowest Price Proposal x 0.5)] 

Example (In this example, Proposal 1 is the lowest priced proposal):

Proposal  1 = 100                          Score = 30 pts

Proposal  2 = 110                          Score = 30 - [(110 - 100) x 30 / (100 x 0.5)] = 30 - 10 = 24 pts

Proposal  3 = 125                          Score = 30 - [(125 - 100) x 30 / (100 x 0.5)] = 30 - 15 = 15 pts

Proposal  4 = 145                          Score = 30 - [(145 - 100) x 30 / (100 x 0.5)] = 30 - 27 = 3 pts

Proposal  5 = 150                          Score = 0 pts

Proposal  6 = 175                          Score = 0 pts

Selection Procedure:

All technical and price proposals will be carefully reviewed against the requirements. Please note that failure to meet any of the mandatory requirements eliminates proponents from further consideration.

Proponents screened in may be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the contract. In addition, tests may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability.

Appendix I

Canada Fund for Local Initiatives Coordinator (China)

STATEMENT OF WORK

Background

The Canada Fund for Local Initiatives (CFLI) is a contribution program that is delivered through Canada’s missions abroad. It is a responsive, flexible program at the local level that allows Canadian missions to fund small but visible projects. Through contribution agreements, the CFLI provides monetary assistance that covers all or a portion of the cost of projects that are comparatively modest in scope, scale and cost and that are usually conceived and designed by local authorities or organizations. The Canada Fund Coordinator will work under the Mission Canada Fund Manager and is accountable for the day-to-day administration of the Canada Fund Program.

To deliver this requirement, the successful candidate should have knowledge (current events, political and historical perspectives) on Canadian interests and priorities in China. A thorough understanding of Global Affairs Canada mandates, both domestically and at missions, is required. The Embassy of Canada in Beijing is seeking an individual who is familiar with the process of CFLI project selection, monitoring and evaluation and who has knowledge of local needs in China. 

Responsibilities

The CFLI Coordinator will:

·  Be responsible for the day-to-day administration of the Canada Fund Program in China.

·  Report directly to the Mission Canada Fund Manager located at the Embassy of Canada in Beijing.

The detailed responsibilities are:

1. Identifying local projects and agencies which could benefit from the Canada Fund program;

2. Liaising with potential CFLI applicants; including providing advice and support to the applicants during the conceptualization and the design of their initiatives;

3. Initial screening of applications for funding;

4. Detailed assessment of project proposals and recommendations; including conducting preliminary assessments in terms of feasibility, viability, quality and clarity, expected results, sustainability, organizational capacity and general relevance to Canada Fund Guidelines, priorities and focus;

5. Preparation of Project Approval Documents (PADs) for review by the CFLI Committee;

6. Administration of the CFLI program;

7. Communications;

8. Negotiating project details with recipients of funding;

9. Maintenance of files and records; including interim and end-of-project reports

10. Monitoring, financial tracking, evaluation and reporting with respect to individual CFLI projects under the direction of the manager.

11. Perform other related duties, as required.

Key Activities  

·  Receive and review project proposals and conduct preliminary assessments in terms of feasibility, viability, quality and clarity, expected results (mainly outputs and outcomes), sustainability, organizational capacity and general relevance to Canada Fund Guidelines, priorities and focus, and discuss analysis and recommendations with the Canada Fund Manager;

·   Provide advice and support to applicants throughout the application process;

·   Travel may be required to make pre-funding visits to selected initiative sites to assess the potential impact of the proposed projects on the recipient population and absorptive capacity of the implementing partners/intended beneficiaries; to validate the needs, feasibility, viability, and sustainability; to further develop the concept and the management plan with the stakeholders;

· Maintain and update the Canada Fund pipeline list (approved and ongoing initiatives, and initiatives being developed and under consideration);

· During all the pre-approval process consult with the Canada Fund Manager and seek their professional assistance and advice as appropriate;

·  Prepare Project Approval Document (PAD) for each project being recommended for approval.  It must be ensured that a proper gender/social inclusion and environment analysis is done for all the projects and integrated them in the Project Approval Documents;

· Incorporate relevant comments to finalize PADs, and then submit to the Canada Fund Manager for approval through the Canada Fund Committee;

· Prepare Contribution Agreements for the approved projects and facilitate contract signing between the Executing Agencies (EA) and Head of Mission at the Embassy of Canada in Beijing;

· Provide continued guidance, support and supervision throughout the project life;

· Monitor each initiative, prepare monitoring reports, discuss the findings with the Canada Fund Manager and provide necessary feedback to the EAs (some travel may be required);

· Ensure that satisfactory reports are submitted by the EAs in a timely fashion (content are consistent with the PADs, the Contribution Agreements and the Administrative and Financial Manual), provide feedback to the EAs based on the findings of the reports;

· In consultation with and the technical inputs of Finance Officers, verify all requests for payment including financial statements and supporting documents for conformity with the PADs, performance progress reports, and the Contribution Agreements. Then, process the requests for disbursements with a justification highlighting the programmatic and financial status of the project for approval by the Finance Officer at the Embassy of Canada in Beijing;

· Prepare end-of-project reports and follow other necessary steps as per the CFLI guidelines to formally close the completed projects;

· Prepare input for the Canada Fund Annual Report;

· Ensure the maintenance of an adequate filing system for projects, including up to date financial information;

·  Organize and attend workshops and conferences, and perform any other related duties as requested by the Canada Fund Manager;

·  Prepare annual, quarterly and monthly work plans, annual and quarterly monitoring plans, annual and monthly financial forecasts, monthly results sheets and time sheets, and participate in the monthly Program and Projects and regular Fund Management Team Meetings.

Location

The contractor will work from his/her home/office. The contractor will be responsible for providing the required IT and office equipment.

澳大利亚驻华大使馆招聘Human Resources Manager 

The Australian Embassy Beijing seeks applications from suitably qualified persons to fill the position of Human Resources Manager (LE5) with Department of Foreign Affairs and Trade.

Please see the attached for the position description and selection criteria. We are seeking high quality written applications.

How to apply

Your application, written in English, must include:

·A Statement of Claims for the position separately addressing each of the selection criteria (maximum 2 pages); and

·A Curriculum Vitae (maximum 2 pages); and

·Contact details for two work-related referees, including current supervisor.

The closing date for applications is on Tuesday, 27 June 2017.  Applications received after the closing date and time will not be considered.

Applications that do not address the selection criteria will not be considered.

For further information about this position, please contact [e-mail].  

Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy.

Selection Criteria

Applicants should address all six (6) of the selection criteria below, clearly outlining their claims and specific experience that makes them suitable for this position (maximum 2 pages). 

· A proven ability to supervise, and develop staff,  to set priorities and organise workloads to achieve objectives effectively, in a timely manner

· Ability to work with limited supervision, to analyse and make suggestions regarding personnel issues

· A proven record of experience with manual and computerised HR systems, in particular Microsoft Word, Excel, IPL, SAP, ESS, their applications and reporting

· Ability to communicate effectively both orally and in writing in English and Chinese, with a professional approach to personnel matters

· Ability to work effectively with other members of a team and with staff at all levels

· Ability to lead a team through periods of change

Agency	Department of Foreign Affairs and Trade
Position number	BJ1-042
Title	Human Resources Manager
Classification	LE5
Section	DFAT
Reports to (title)	Senior Administrative Officer
Agency	Department of Foreign Affairs and Trade

About the Australian Government’s Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.

About the position

The HR Manager is responsible for the development and implementation of a Human Resource Management Strategy and overseeing the work of the Human Resources Section and assisting in the implementation of Human Resource Management principles and processes.   Role is responsible for supervision of a small team.

The key responsibilities of the position include, but are not limited to:

· Assist with Human Resource and LE workforce planning, including recruitment

· Assist post management in the development and implementation of LES HR policies and guidelines

· Oversee a range of personnel functions for expatriate and DSB staff, including payment and accrual of entitlements and leave arrangements

· Oversee the protocol work of the Embassy for all agencies and liaise at senior levels with the relevant contacts in the MFA

· Supervise and manage the work of small team.

Qualifications/Experience

· A proven ability to supervise, and develop staff,  to set priorities and organise workloads to achieve objectives effectively, in a timely manner

· Ability to work with limited supervision, to analyse and make suggestions regarding personnel issues

· A proven record of experience with manual and computerised systems, in particular Microsoft Word, Excel, IPL, SAP, ESS, their applications and reporting

· An awareness of the Australian Government acts, regulations and guidelines, relevant to the performance of the duties outlined in the duty statement

· Ability to communicate effectively both orally and in writing in English and Chinese, with a professional approach to personnel matters

· Ability to work effectively with other members of a team and with staff at all levels

· Ability to lead a team through periods of change

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