招聘| 行政助理

昨天推送的关于我们一线雇员招聘的内容大家都看到了吗？

戳此回顾：这个周六，我们不见不散！

除了一线代表，红十字国际委员会的工作机会还包括本地雇员。今天给大家推送的就是来自东亚地区代表处的职位——行政助理。

职位坐标北京，学历要求本科及以上，两年相关工作经验。有兴趣的朋友请详细阅读以下职位描述，于4月1日前将简历发送至[e-mail]。

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Location : Beijing
Type of contract : Fixed-term
Length of assignment : 2 years, extendable
Estimated start date : ASAP

Role Description

The Administrative Assistant provides secretarial and administrative support to the Regional Delegation for East Asia, based in Beijing. S/he is in charge of the reception of the visitors and handles all incoming mails. In support to the Assistant & Information Management Officer, s/he deals with Management's requests regarding meetings, appointments or official documents. S/he provides support for information management and conducts relevant trainings to users.

S/he is also accountable for the physical processing of cash transactions and the integrity of physical cash transactions in accordance with ICRC Financial Rules.

Main Duties ＆ Responsibilities

1

Reception Duties

• Welcomes visitors, places them and informs the concerned staff in a pleasant and professional manner

• Takes care of the reception area and incoming mail

• Handles the telephone switchboard and fax, transfers calls and takes message upon request

• Manages the subscription of newspaper and magazine and follow-up

• Establishes and updates delegation's official telephone & address list

2

Secretarial Duties

• Contacts interlocutors for appointments, makes administrative arrangements

• Assists Management in various kinds of issues: receiving and sending pouch, mails and publication delivery, managing key interlocutors' contacts, maintaining calendar, arranging appointments and scheduling meetings, reservation of the office car fleet, editing diplomatic letter and MOR, distributing messages, etc.

• Supports the Assistant & Information Management Officer in various tasks

3

Information Management

• Makes an active contribution to implementing all information management projects

• Is a relay of policies/guidelines

• Provides timely support to users

• Updates a range of collaborative tools and databases

• Organizes relevant internal trainings bilaterally or in groups

4

Cashier Duties

• Handles the petty cash of the delegation according to ICRC financial rules

• Handles reimbursement in cash of various kinds of bills

• Does daily control together with the accountant
  

Desired Profile ＆ Skills

• Bachelor degree in secretarial or related field

• 2 years' experience in a similar function

• Very good command of written and spoken English

• Very good computer skills (Microsoft Office Suite, Sharepoint, Lotus Notes or others)

• Excellent organisational and methodical skills

• Solution oriented, reactivity and proactivity

• Good communication skills

• Quick learner and ability to conduct trainings

Anyone who is interested in this position
please submit your resume
in both Chinese and English (if there is) to
[e-mail]
Deadline for applications is 
April  1st, 2018.

今天的第二条推送还有法律顾问的招聘信息，
有法律背景的朋友可以了解一下。

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