国际组织实习 | 联合国法律事务办公室招聘信息管理/文件管理，法律事务实习生

职位描述

INTERN - INFORMATION MANAGEMENT / DOCUMENT MANAGEMENT, LEGAL AFFAIRS, I (Temporary Job Opening)

工作性质：实习

学历要求：本科及以上

工作地点：NEW YORK

截止日期：14 December 2017

岗位信息网址：https://careers.un.org/lbw/jobdetail.aspx?id=87294

Special Notice

The Cover Note must include: 

• Degree Programme (What are you currently studying?) 

• Graduation Date (When will you graduate or when did you graduate from the programme?) 

• List the Information Management and any other programmes that you are proficient in. 

• Explain why you are the best candidate for this specific internship. 

• Explain your interest in the United Nations Internship Programme. 

• The exact time-frame during the period 1 January 2018 to 30 March 2018 that you would be available for the internship. 

In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will NOT be reviewed. 

Please note: 

• The internship is not paid and full-time. 

• Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. 

• Travel costs, travel arrangements (including visas), and living accommodations are the responsibility of the intern or their sponsoring entities. 

• Interns are not eligible to apply for, or be appointed to, any position in the professional categories within the UN Secretariat for a period of six (6) months following the end of their Internship. Any employment with the UN at that point in time shall be subject to established recruitment and selection procedures. 

• Due to the high volume of applications received, ONLY successful candidates will be contacted. 

Internship positions are full-time. 

For more information on the terms and conditions of the UN internship programme, please visit the UN internet site at: http://www.un.org/Depts/OHRM/sds/internsh/htm/documents.htm

Org. Setting and Reporting

The Office of Legal Affairs (OLA) is recruiting interns for the Treaty Section located in New York. We are seeking highly motivated graduate or undergraduate students who wish to gain professional experience in information management/document management within an international organization in order to supplement their studies. This internship consists of practical educational experience and provides interns with the opportunity to work in a multicultural, intergovernmental organization. Under supervision, interns are assigned to projects and tasks that are mostly relevant to their educational background and interests and provide them with the opportunity to apply and further develop their theoretical knowledge. 

The duration of an OLA internship is a minimum of two (2) months to a maximum of six (6) months depending upon the particular needs of the programme.

For details on OLA's Mandate and the specific functions of the Treaty Section, please visit our internet site at: <a href="https://treaties.un.org" "="">https://treaties.un.org

Responsibilities

Responsibilities of internship positions range widely, encompassing many aspects of OLA/Treaty Section’s complex document management operations. These responsibilities may include, but are not limited to: 

(1) Review and translation tasks relating to the registration and publication of treaties. 

(2) Advanced digitization, classification and metadata input/editing related to various document repositories: treaties and treaty actions, depositary notifications, maps, certified true copies, and other documents and publications. 

(3) Editing / image enhancement and preparation of various documents for web-publishing on the Treaty Section's UN Treaty Collection website at http://treaties.un.org. 

(4) Inventory review and preparation of legal instruments, files and documents for digitization and archiving. 

(5) Uploading and validation of various types of documents into the Treaty Section's document management system.

Competencies

PROFESSIONALISM: 

Applicants must demonstrate a keen interest in the field of information management and document management, as well as the work of the United Nations. 

COMMUNICATION: 

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. 

TEAMWORK: 

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. 

CLIENT ORIENTATION: 

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Applicants to the United Nations internship programme must at the time of application meet one of the following requirements: 

(a) Be enrolled in a graduate school programme (second university degree or equivalent, or higher) in information management, document management, digital archiving or a related field of study; 

(b) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) in information management, document management, digital archiving or a related field of study; 

(c) Have graduated with a university degree obtained in a second (graduate) or first (bachelor) university school programme, as mentioned in para. (a) and (b) above in information management, document management, digital archiving or a related field of study and, if , must commence the internship within a one-year period of graduation. 

Applicants must demonstrate their intention to study further or to work in a field relevant to this internship description. Applicants are expected to have a good knowledge of Word and Excel applications.

Work Experience

Applicants are not required to have professional work experience for participation in the programme. However, applicants are encouraged to list all relevant work experiences in their personal history profile (PHP).

Experience in the following fields would be an asset:

1. Document editing and review.

2. Translation.

3. Information management, archive management.

4. Content management systems.

Languages

Should there be a need for an intern that matches the applicant’s profile, she/he will be contacted directly by the Treaty Section. Please note that due to the large number of applications, OLA is not necessarily in a position to reply to each request; only short-listed applicants will be contacted for further consideration.

Assessment

N/A

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